Before paying a jewelry supplier deposit, confirm the order details, amount and receiving account in writing. The purchase record or specification sheet should also show the product image, quantity and any special instructions agreed by both sides.
Confirm the order content
The order record should identify what the buyer is purchasing. Include the product image or current drawing, item reference, material, dimensions, process, color, logo, components and packaging where relevant. If a sample has been approved, identify the approved version.
A product image helps both sides identify the item, but it does not replace dimensions or written requirements. Use the custom jewelry quotation checklist before converting a quote into an order.
Confirm quantity and special instructions
State the quantity by style and, where relevant, by color or size. Record the special instructions agreed by both sides instead of leaving them only in separate chat messages. Examples may include a logo position, packaging arrangement, inspection instruction or an agreed exception.
The purpose is not to create a longer document for its own sake. It is to make the current version visible to the buyer, salesperson and production team.
Confirm the amount and what it includes
Check the total order amount, deposit amount and remaining balance. The quotation or order should identify sample, mold, unit, packaging, testing, inspection and freight lines where they apply. If a fee is refundable after a quantity threshold, write the exact condition.
Confirm the currency and payment schedule. A number without its included scope can still lead to disagreement later.
Confirm the receiving account
The receiving account should appear in the written order record. If account details change, verify the change through an existing trusted contact channel before paying. Do not rely only on an unexpected message containing new banking instructions.
Jinming's confirmed minimum checklist is order content, amount and receiving account. The specification sheet also includes the image, quantity and special notes agreed by both parties.
Use one final pre-deposit checklist
- Current product image, drawing or approved sample revision
- Quantity and special instructions agreed by both sides
- Total amount, deposit, balance and included costs
- Receiving account and verified payment details
- Production, inspection, delivery and remedy terms
Review the OEM order route and sampling process. To prepare a new order, send Jinming the current specification and quantity.
Frequently asked questions
What must be confirmed before paying a jewelry deposit?
Confirm the order details, amount and receiving account in writing.
What should a jewelry specification sheet include?
It should include the product image, quantity and special instructions agreed by both sides, together with the other requirements relevant to the item.
Should the receiving account appear on the order record?
Yes. Confirm the receiving account before payment and verify any unexpected change through a trusted contact channel.
Is a product image enough for a purchase order?
No. Add quantity, dimensions, material, quality requirements and special instructions where relevant.